Why use Notion?
Notion is a collaboration tool that allows you to share all types of data by organizing and grouping them on dedicated pages. Its uses are numerous, and the tool can be appropriately utilized by all your teams: designers, human resources, project managers, product managers, sales, support, etc.
Here are some examples of how to use Notion:
- Note-taking
- Creating roadmaps for your projects
- Design systems
- Databases
- Scheduling and timelines
- Organizing your files
- To-do lists
- Company wiki
- Job and position management
- Onboarding
- Brand assets
- Media kit
- Mood boards
- Blog posts
- Social media management
- etc.
Notion is therefore a no-code tool that combines the functionalities of many other web applications such as Trello, Asana, Google Sheets, Excel, Airtable, PowerPoint, Google Drive, etc. Used by most startups, this tool is also perfectly suitable for small and medium-sized enterprises (SMEs).
How does Notion work?
The Notion application is a type of web folder structured into four levels: teams, workspaces, pages, and elements of those pages. This allows for organizing all data and files according to specific needs.
Teams
The first level of organization is by team. As your company grows, you may have a marketing team, a product team, a human resources team, etc.
Workspaces
Within each team, there are several workspaces that allow for better organization of data. These workspaces are like folders in which multiple pages are stored.
Pages
You can create multiple pages and sub-pages within each workspace to organize your data.
Blocks and elements
Notion allows you to add all types of elements within your pages to manage your data: text, links, tables, formulas, images, files, embeds, tags, etc.
Notion and Webflow
Notion can help you manage your Webflow site in several ways:
- Managing your Webflow CMS
- Managing your blog and articles
- Optimizing your internal linking
- Developing an SEO strategy
- etc.
Advantages & Disadvantages
Advantages
- Easy to use
- Centralizes data
- Suitable for any type of industry and department
- API
Disadvantages
- Database remains limited
- Suitable only for small to medium-sized structures
